Virtual Assistant
Keep a remote IT consulting firm running smoothly — calendar, inbox, research, and ops support for leadership and delivery teams.
About the role
GeniusXLab LLC is an IT consulting and digital services firm. We help enterprises and growth-stage companies with custom software, cloud infrastructure, and AI-driven solutions — operating as an embedded partner across the Americas and Europe, with offices in Avalon, TX · São Paulo · Chișinău.
GeniusXLab is hiring a Virtual Assistant based in Latin America or Europe to support founders and delivery leads. You will own calendars, inboxes, light research, and recurring admin so technical teams can stay focused on client work.
This role suits someone early in their career (or transitioning into remote ops) who communicates clearly in English, follows through without being chased, and thrives in an async remote environment. You will work across time zones with teammates in the U.S., Brazil, and Europe — reliability and judgment matter more than years of title experience.
Core responsibilities
- Calendar & scheduling: Manage meetings, time-zone coordination, reminders, and follow-ups for leadership and project leads.
- Inbox & communication: Triage email and messages, draft short replies, and escalate priorities with clear context.
- Research & prep: Gather background on prospects, vendors, tools, and travel or logistics options into concise summaries.
- Document ops: Organize shared drives, update trackers, format decks or one-pagers, and keep SOPs current.
- Meeting support: Prepare agendas, take structured notes, and capture action items with owners and due dates.
- Light admin: Expense tracking, vendor follow-ups, tool access requests, and other recurring ops tasks as assigned.
- Coordination: Keep small internal projects moving — chasing inputs, confirming deadlines, and closing loops.
What we're looking for
We look for people who are organized, responsive, bilingual-ready, and comfortable supporting a fast-moving remote consulting team.
Technical mastery
- →Based in Latin America or Europe with reliable internet and a quiet remote workspace.
- →Strong written and spoken English; Spanish, Portuguese, or another European language is a strong plus.
- →Proven organization skills — calendars, lists, and follow-through without constant reminders.
- →Comfort with Google Workspace (Gmail, Calendar, Docs, Sheets) and Slack or similar chat tools.
- →Able to work independently, respond promptly during agreed overlap hours, and meet weekly deadlines.
- →Discretion with confidential client and company information.
Professional attributes
- →Proactive: you anticipate needs and suggest next steps instead of waiting for every instruction.
- →Detail-oriented: clean notes, accurate scheduling, and zero-miss follow-ups.
- →Tech-comfortable: quick to learn new SaaS tools used by consulting teams.
- →Prior VA, executive assistant, admin, or customer-support experience (remote preferred).
Why you'll love working with us
Real consulting exposure
Support active client engagements and leadership priorities — not generic task farms or call-center scripts.
Direct partnership
Work closely with founders and project leads who will give clear priorities and feedback as you grow.
Remote from LATAM or Europe
Fully remote within Latin America or Europe, with async-friendly workflows and agreed overlap hours across regions.
Room to grow
Path toward operations, client coordination, or recruiting support as the firm scales.
How to apply
Applications without a LinkedIn profile and résumé will be automatically rejected.
Use the application form below or email us directly. Include your LinkedIn profile and résumé — applications without both will be automatically rejected.
- 1Email contact@geniusxlab.com with the subject line "Virtual Assistant." In the first line of your message, please write: "I keep operations moving."
- 2Include your LinkedIn profile URL, country/city (LATAM or Europe), and preferred overlap hours with U.S. / EU time zones.
- 3Attach your résumé in PDF format.
- 4Briefly describe one remote or admin workflow you improved — what changed and what the outcome was.
We review every application within 5 business days and respond to qualified candidates with next steps.